Santa Barbara City College's grassy lawn overlooks the ocean.

Purchasing

Update on Purchasing and Warehouse Operations and Services


05-15-20
- Due to the budget deficit and expected decline in revenues, a
ll purchases and expenditures for this current fiscal year 2019-20 have been suspended as of May 15, 2020 and is effective through June 30, 2020.   Instructional supplies funded through the Lottery Fund are allowable.  All other exceptions will be reviewed by the President's Cabinet.  See below for more information.

    • Purchases and expenditures funded through categorical, grant, trust or lottery funds.
    • Established and ongoing annual contracts/services.
    • All allowable purchases and expenditures must be requested through the Campus Store (office and instructional supplies) or Purchasing department (all other expenditures).
    • Contact the Campus Store at x4355 or www.sbccbooks.com for instructions to order common supplies.
  • Follow the instructions below to expedite and streamline the request and order process.

    • Obtain 1 quote or shopping cart that includes tax and shipping (if applicable).
    • Request a W9 from the vendor if you know they are a new vendor to SBCC.
    • Complete the attached fillable Department Requisition Form.
    • Email all 3 documents as PDFs as follows:
      1. Email to the person who authorizes your requests and copy purchasing@sbcc.edu.
      2. Subject:  Dept Req - Vendor Name/Requester Last Name
      3. Body of Email:  Please “Reply to All” with Approval or Denial of the attached request.
      4. Purchasing will review, process and provide feedback/status via this email string.
    • District credit cards are being suspended.  Charges made after 05-15-20 will be denied at point of sale.
    • Requests for reimbursement of purchases made by employees using personal funds after 05-15-20.
    • New or additional services provided by professional experts, independent contractors, or consultants.
  • Requests for exceptions must follow the procedure below:

    • Email your Area VP and the VP of Business Services with the Subject: “Request for Expenditure Exception” and include:
      • Description of the need of the purchase.
      • Completed Department Requisition, vendor quote and W9 (for new vendors) in PDF format.
    • The VP of Business Services will compile all Requests for Expenditure Exceptions and bring them to the President’s Cabinet for review and approval/denial each Tuesday.
    • Approved requests will be forwarded to the Purchasing department for processing.

04-01-20 - Purchasing and Warehouse staff hope you are safe during this very difficult time.  Below is information to assist you with Purchasing requests while we work remotely.  Please feel free to contact us at purchasing@sbcc.edu if you have any questions. 

  • The deadline to submit year-end requisitions for the current fiscal year has been extended to April 17, 2020.  Requests received by Purchasing after this date will be reviewed and processed on a case-by-case basis.

  • Daily mail services have been suspended until further notice.  Mail will be picked up and sorted on Tuesday and Thursday mornings.   An all-campus email will be sent out when it is ready for you to pick-up at the Information Desk Window next to A-119.  Your campus ID card will be required to receive your mail.  If you normally receive your mail on the West Campus, Schott Campus, Wake Campus or Cosmetology Academy you will need to come to the East Campus to receive your mail.  Contact the SBCC Operator at 805-965-0581 if you have any questions.

  • Incoming shipments identified as non-essential continue to be delayed.  Some shipments are delayed by the vendor and some delayed in transit. We ask for your patience to allow for stabilization of shipping lines and hope to begin receiving regular shipments soon.  Follow the instructions below if you are expecting an incoming shipment.

      • Email purchasing@sbcc.edu with INCOMING SHIPMENT as the subject and include as much of the following as possible:
        • Vendor name, shipping company name and delivery tracking number
        • Campus, building and/or room number where the items are to be delivered.
        • Name and phone number where you can be reached.
  • Follow the instructions below to expedite and streamline the request and order process.

      • Obtain 1 quote or shopping cart that includes tax and shipping (if applicable).
      • Request a W9 from the vendor if you know they are a new vendor to SBCC.
      • Complete the attached fillable Department Requisition Form.
      • Email all 3 documents as PDFs as follows:
        1. Email to the person who authorizes your requests and copy purchasing@sbcc.edu.
        2. Subject:  Dept Req - Vendor Name/Requester Last Name
        3. Body of Email:  Please “Reply to All” with Approval or Denial of the attached request.
        4. Purchasing will review, process and provide feedback/status via this email string.
  • Follow the instructions at sbcc.edu/purchasing/purchasing_contracts.php to request a personal services contract.

  • New requests are temporarily on hold pending return of staff and will be reviewed on a case-by-case basis.  Email your request to purchasing@sbcc.edu using FURNITURE MOVE or SURPLUS as the subject. 

Thank you for your patience and cooperation during this time. 

Welcome to Purchasing

What We Do

Purchasing is charged with upholding the public’s trust by obtaining the maximum, cost effective value in procuring goods and services, which supports the District’s educational mission and goals.  Purchasing ensures that the requested goods and services are allowable under California Constitution Codes and the District’s Board Policies and Administrative Procedures.  Purchasing is responsible for:

  • Purchases and distribution of supplies, equipment and materials
  • Contracts for services
  • Receiving and Shipping
  • Surplus
  • Furniture Moves
  • Mail Distribution
  • Campus-wide Shredding 

See SBCC Purchasing Guidelines for more information.

Meet Our Team

Ruie Garnica
Purchasing and Warehouse Manager 
rgarnica@sbcc.edu
805-730-4390

Come Visit Us

We are located in ECC 42 on Loma Alta Drive under the bridge and we are open Monday through Friday from 7:30 am to 4:00 pm.